Aalborg University (AAU) may enter into exchange agreements with foreign universities in connection with student mobility.

If an agreement is to be concluded with a university under the Erasmus+ programme, an inter-institutional agreement form (Erasmus agreement) must be used.
If the agreement is to be concluded with a third country university (an overseas agreement), a bilateral exchange agreement form must be used.

Conditions for the exchange agreement

As stipulated by the AAU Executive Management, a balance must be must struck between incoming and outgoing mobility through exchange agreements. This means, among other things, that new exchange agreements will only be concluded if it is rendered likely that students from AAU will travel to the university in question, and that only one incoming student will be received for each outgoing AAU-student.

If an existing agreement is to be renewed, a quality assurance procedure must be run to assess the likelihood that an AAU-student will travel to the university in question, and the number of exchangeable students must be adapted to the agreement.

All student exchange agreements made by AAU must be approved at faculty level.

For the conclusion/renewal of exchange agreements, AAU’s official "Bilateral Exchange Agreement form" should be used:

• Download Bilateral Exchange Agreement

If the International Office receives a request from a foreign university regarding the conclusion/renewal of an agreement, the International Office will forward the request to the relevant faculty. 

Completion of agreement - step by step

1. Complete the agreement form with all relevant information.
2. Sign the bilateral agreement at dean level, as a minimum.
3. Forward the agreement to the partner university for approval and signature (forward as attached Word document to enable the partner to make any adjustments) and instruct the partner to send the approved and signed agreement by email to the faculty office.
4. Forward the final agreement to the International Office; if the agreement is to be signed by the Rector (to be translated into President in the agreement), the International Office will take care of this.
5. The International Office files the agreement in their partner database, so that the agreement may be found in the searchable database on the International Office website, and in WorkZone.
6. The International Office sends the agreement to the faculty office; they then send it to the partner university.

If a contact person at the existing cooperation partner university is lacking, feel free to contact International Office.

For the conclusion of new agreements or the renewal of current agreements, an Erasmus agreement form must be used:

• Download Erasmus Agreement Form

If the International Office receives a request from a foreign university regarding the conclusion/renewal of an agreement, the International Office will forward the request to the relevant faculty.

Procedure - step by step

1. Complete the agreement form with all relevant information (fill in all red boxes).
2. Forward the agreement to the partner university for approval and signature (forward as attached Word document to enable the partner to make any adjustments) and instruct the partner to send the approved and signed agreement by email to the faculty office.
3. The dean signs the agreement and returns it to the International Office.
4. The International Office files the agreement in their partner database, so that the agreement may be found in the searchable database on the International Office website.
5. The International Office returns the agreement to the partner university and files it in WorkZone
6. If the partner university has sent their draft agreement, you should follow the same procedure from step 2 onwards.

If a contact person at the existing cooperation partner university is lacking, feel free to contact International Office.